How to Get Organized - Be in Control of Your Work and Your Life

Achieving goals in an efficient way is possible when you know how to get organized. Here are some ideas and tips that will teach you how to get organized.

-- Use a personal pocket calendar that you carry with you at all times to help keep yourself organized.

-- Use check lists and check sheets regularly for those things which must be done in a correct way.

-- Have different-colored checklists for easy identification.

-- When people come back to you asking the same question they have asked several times before, ask them to set up a standard operating procedure by simply writing down the statement that you are to make about how the situation is to be handled. They can then keep that at their desk, and will not have to ask you about it in the future.

-- Create a visible time line for key projects.

-- Make a daily "to-do" list of activities that you must do and set priorities on it every day. Then do the activities in priority order.

-- Use an App or a tickler or follow-up file allowing you to file items until the day that you can act on them.

-- Set up a system to handle repetitive tasks.

-- Avoid over organizing to the point where your perfectionism interferes with your achieving results.

-- Identify and post reorder quantities on office supplies to prevent running out completely.

-- Carry a notes App or 3x5 cards or a notebook or note paper or your pocket calendar to make notes of things that you would like to remember.

-- When doing work on a computer, have a regular routine of backing up your work at least twice a day to ensure it does not get lost.

-- Dictate your notes or thoughts for projects on a cassette, then either have it transcribed by your secretary or personally pay a student to do it for you.

-- Work on only one item at a time.

-- Keep only one project on your desk at a time to avoid distractions. Time is lost sorting through other items while you're working on one.

-- If you are working on several projects, keep each one in a clearly labeled file by itself so you do not have to look through a mixed project file to find things.

-- Do not schedule every minute of the day; keep flexible for the unexpected items that will come up,

-- When you sense things are out of control-STOP. Sit quietly, relax, re-establish priorities in writing, decide what action to take, then go again.

-- Sit down and do all trivia in one sitting to get it over with.

-- Build flexibility into your schedule by purposely overestimating the amount of time needed on each activity.

-- Use a people page-a page that has an individual's name at the top on which you write down the routine things you want to ask this individual. Then call this person once a day, or at most, twice to ask all the questions that have accumulated on the page.

-- If you are responsible for several key projects, use project pages in your calendar or planner. Keep one page on each project. Whenever you think of something that is relevant to that project, jot it down on the appropriate page. This way you will be organizing your thoughts as you have them.

-- Schedule a meeting with yourself every day. Then during this meeting work uninterrupted on your top priority project.

-- Carry a project with you so when kept waiting in a doctor's office, airport or on a bus, you can be productive.

-- Before leaving the office at night, put the most important project for tomorrow on your desk. It will be there ready and waiting for you in the morning.

-- Establish an efficient working routine that matches you and your job. Do a certain activity at the same time each day or on the same day every week.

-- Organize items you reference frequently in a ring binder in protective plastic. It will enhance its usability and present ability to customers or to yourself.

-- Keep a log of requests made. Be sure to note the day and hour they are to be completed.

-- Each day make a Call-See-Do list. Who you should call. Who you should see, and what you should do.

-- Consolidate support staff where possible. For example, typing staff could be reorganized into a pool to equalize their work loads.

-- Create specific useful forms such as time sheets and other record keeping sheets that are helpful to a specific job, but do not bog down the people with redundant paperwork.

-- Keep only one calendar and keep it with you at all times.

-- Combine all personal and work related items into your one personal calendar.

-- Gather all needed materials and supplies for a project. Then when you sit and do the project, you won't have to run for this item or that item.

-- Capture a few minutes from every activity you do. They accumulate to be extra time for your high priority projects.

-- Use the computer where practical for reports and processing of information gathered.

-- Instead of using a standard form it may pay off to make a customized form for a special customer. Assess the situation carefully.

-- Trade days. Work on Saturday when it is quiet and take another day or two half days off.

-- Implement flex time to help employee motivation.

-- Once you are sure you are doing the most important thing, then ask yourself: "How can I do this more efficiently?"

-- Use short, simple, written directions for routine procedures.

Once you have Determined what type of business you want to start and The investment requirements, you're ready to select a
location. The number of competitive businesses already in the area should affect your choice of location. Many areas are
overloaded with service stations or certain types of restaurants. Check on the amount of your type of company from Census figures,
the yellow pages, or by checking out the location.

Factors Aside from the Possible market, availability of employees And number of competitive companies have to be considered in
choosing a place. For instance, how adequate are utilities - sewer, water, power, gas? Parking facilities? Fire and fire
protection? What about home and environmental factors like colleges, cultural and community activities for workers? What is the
normal price of this place in rents and taxes? Check on zoning regulations. Assess the business of the local business-people, the
aggressiveness of civic associations. In short, what's the city spirit? Such factors should provide you a clue into the city or
city's future.

Chambers of Commerce and local universities Normally Have created or Are familiar with local surveys that can provide answers to
those questions and the a number of other questions that will happen to you.

Then you must decide in what part of city to locate. If the city is Very small and you are establishing retail or service
business, there will probably be little option. Just 1 shopping place is present. Cities have outlying shopping centers along with
the central dining area, and shops spring up along main thoroughfares and local streets.

Consider the shopping centre. It's different from other locations. The shopping center construction is pre-planned as a
merchandising unit. The site was deliberately selected by a programmer. On-site parking is a frequent feature. Clients may drive ,
park and do their shopping in comparative safety and speed. Some centers provide weather protection. Such conveniences make the
shopping centre a valuable location.

Additionally, there are some limitations you should know about. As a renter, You become part of a retailer team and has to cover
your pro rata share of their budget. You have to keep store hours, light your windows, and place your signals based on established
rules. Many communities have restrictions on evidence along with the center management might have additional limitations. What's
more, if you are considering a shopping centre for your first shop you may have an extra problem. Developers and owners of
shopping facilities look for successful retailers.

The kind and Wide Range of merchandise that you take helps determine the Type of purchasing place you choose. By way of instance,
clothing shops, jewelry stores and department stores are more likely to be prosperous in shopping districts. On the other hand,
grocery stores, drug stores, filling stations, and bakeries do better on main thoroughfares and neighborhood streets beyond the
shopping districts. Some kinds of stores customarily pay a low rent per square foot, while others cover a high rent. In the"low"
category are furniture, grocery stores and hardware stores. In the"high" are cigar, medication, women's furnishings, and
department stores. There is no hard and fast rule, however it is helpful to see in which type of place a shop like yours most
often appears to flourish.

After determining an area ideal for your type of business, Obtain as many facts as possible about it. Examine the competition. How
many similar companies can be found nearby? What does their sales volume seem to be? If you are establishing a shop or service
transaction, how far do people come to trade in the area? Are the traffic patterns positive? If most of your clients will probably
be local populations, study the population trends of the region. Is population increasing, stationary or decreasing? Are the folks
native-born, blended or chiefly foreign? Are new cultural groups coming in? Are they mostly laborers, clerks, executives or
retired men? Are they all ages or mostly retired, middle aged, or young? Judge buying power by assessing average house rental,
average real estate taxation, number of phones, number of cars and, even if the figure can be obtained, per capita income. Larger
shopping facilities have this type of information available, and will ensure it is accessible to serious prospective tenants.

Zoning ordinances, parking availability, transport facilities And natural barriers - such as hills and bridges - are important
considerations in finding any kinds of business. Potential sources for this information are Chambers of Commerce, trade
associations, real estate companies, local newspapers, banks, city officials, local merchants and personal monitoring. In the
event the Bureau of the Census has developed census tract information to the particular area where you're interested you will find
this especially helpful. A census tract is a small, permanently recognized, geographical place within a big city and its environs.
The Census Bureau provides population and housing characteristics for every tumor. This information can be valuable in measuring
your marketplace or service potential.

Choosing the actual site in a area may well be accepting what you May get. Very few plants or buildings will be appropriate and at
the same time, accessible. If you do have an option, make sure you consider the possibilities carefully.

For a manufacturing plant, think about the condition and suitability Of the building, transport, parking facilities, and also the
type of lease. For A shop or service establishment, check on the nearest competition, traffic Flow, parking amenities, road
location, physical aspects of the construction, Kind of rental and price, and the speed, cost and quality of transportation.
Additionally Look into the history of the website. Find answers to such queries as: Has the Building remained vacant for any
length of time? Why? Have various Kinds of Stores occupied it for short periods? It might have proved unprofitable for them. Sites
where many enterprises have failed should be avoided. Vacant buildings Do not bring traffic and are usually regarded as bad
neighbors, so check on nearby unoccupied buildings.

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